The words NexReps uses, and what they mean here. Some are industry standard; some are ours.
Organization
Your company. Everything lives inside it: venues, users, ingredients, recipes, settings. Users belong to exactly one and can never see another. See Key concepts.
Venue
A restaurant. Its own sales, menu, inventory and hours.
Business day
The day as a restaurant lives it, not as a calendar does. Starts at 5am for a restaurant, 7am for a club, and runs to the same hour the next morning.
A Saturday trading until 2am belongs to Saturday. This is why NexReps does not match a POS report that cuts at midnight.
Business day start
The hour a venue's day begins. Follows the venue type; not something anyone sets.
Service
A block within a day — lunch, dinner, brunch. Has a name, a time range and the days it runs. A dinner can read 17:00 – 02:00 because 2am is still the same business day. Set in Venues.
Cost center
An outlet that shares a POS account with a larger property. A hotel restaurant, a rooftop bar.
Parent
The POS account itself. Holds the credentials. Not a restaurant — excluded from every count, every list, and every invoice.
Child
An outlet under a parent. Uses the parent's credentials, filtered to its own sales. Appears as a normal venue everywhere.
Net sales
After discounts, before tax. The default in NexReps.
Gross sales
Before discounts.
Live spend
Open plus closed checks — money in the room, including tables still sitting. Optional on the dashboard; see General.
Check
A bill.
Cover / Guest
A person.
Average check
Net sales divided by checks.
Comparison basis
What every delta is measured against: last week, last month, or last year. One setting for the whole organization. Weekly and Monthly are the exceptions — they have their own pickers. See Configuration.
Reference
The period being compared against, and its numbers.
Delta
The gap, in percent. Green or red.
Product mix
Everything that sold, with quantity and money. See Item Sales.
Ingredient
Something you buy. Lives in your catalogue, gets its price from invoices.
Purchase unit
What you buy an ingredient in. Litres, kilos, cases.
Inventory unit
What you count it in. Can differ from the purchase unit — buy by the case, count by the kilo.
Recipe unit
What you cook in. Offered in recipe dropdowns. Units of the same dimension as the purchase unit are automatic; crossing dimensions — litres to grams — needs a conversion. See Units and conversions.
Conversion
A per-ingredient multiplier between units. 1 L = ? g depends on what is in the litre, so NexReps cannot know it and you must say.
Net qty
What a recipe uses. What reaches the plate.
Gross qty
What leaves inventory to produce that net. Larger than net when there is wastage.
Wastage
The predictable share lost in prep — trim, peel, bone. A property of the ingredient, not the dish.
gross = net / (1 - wastage% / 100). At 20%, 100 g net needs 125 g gross. You divide, you do not add. Not spoilage. See Wastage.
Yield
What one batch of a recipe produces. 1 Portion, 4 L. The cost divides by it. Get it wrong and everything downstream is wrong by the same factor.
Sub-recipe / Preparation
A recipe made to go inside other recipes. A base, a sauce, a dough.
Menu link
The connection between a POS item and a recipe. Without it, a dish sells with no known cost. Made by hand on the Menu page, because only you know the till's name and the kitchen's name are the same dish.
Linked
Whether a POS item has a recipe attached. The number to read first on Food Cost — everything else is only as true as it is.
Food cost %
Cost divided by revenue. Only meaningful when most items are linked.
Validate (invoice)
Approving a scanned invoice. Updates prices, adds stock, and recosts every recipe touching those ingredients. See Invoices.
Unlock
Reopening a processed invoice for editing.
Revert
Undoing an invoice's stock movement and sending it back to review. Does not undo the price — you paid it.
Confidence dot
Green: NexReps matched the line confidently. Orange: it guessed. Check the orange ones.
Validate count
Closing an inventory count and saving it. Becomes history; the next one starts.
Counted
How many items have a quantity typed in.
Marked validated
How many have been ticked as checked. Different from counted — one means you wrote a number, the other means you verified it.
AI Confidence
How well the forecast has done on this venue, this weekday, recently. Low does not mean wrong — it means this room is hard to predict. See AI Forecast.
Patio Day
Weather good enough that outdoor seating should help. Nudges the forecast up.
Digest
An informational alert. Service closed, here are the numbers. Nothing to do.
Action needed
An alert that wants something from you. If it is at zero, nothing is wrong.
Role
What someone can do. Owner, org admin, org manager, general manager, manager, chef, accountant. Sets the ceiling. See Roles explained.
Venue access
Which venues someone reaches. Sets the reach. Independent of role — a GM with one venue sees one venue.
Archive
Removing a venue or a user from active use while keeping their history. Always archive; never delete. History that disappears changes every total you ever reported.
Sync Day
Re-pulling a day from your POS when it archived incomplete. Last 30 days. See Data.
PWA
The app. Installed from the browser, no app store. Always current, because there is nothing to update. See Install the app.