Walking the shelves and writing down what is there. NexReps knows what you bought and what you used; this is where you tell it what you actually have.
The page
Every ingredient in your catalogue, with its unit, last month's count, and a field for what you count today.
History switches between counts — the one in progress, and every closed one.
Category and Search narrow the list. A count goes faster by section: walk the walk-in, filter to produce.
The three numbers
Total items — everything in your catalogue.
Counted — how many have a quantity typed in. Fills as you go.
Marked validated — how many you have ticked off.
They are different things. Typing a number means you counted it. Ticking the box means you checked it — that the number is right and you are done with that line.
Use the tick when two people are counting, or when you leave and come back. Counted tells you what has a number; Marked validated tells you what has been verified.
Doing a count
Type the quantity in On hand, in the unit shown.
The unit is the ingredient's inventory unit, not its purchase unit. You may buy by the case and count by the kilo — count in what the column says.
Last month sits next to it. It is a sanity check, not a target. A number wildly different from last month is worth a second look before you move on; a number identical to last month every month is worth a second look too.
Validate count
Closes the count and saves it.
Once closed, it becomes history and the next one starts. The numbers are locked.
Do it when the count is done — not partway through, not at the end of the week from memory. A closed count is a fact you will compare against for a year.
PDF and Excel
Print it and walk with paper if that is faster, then type it in. Or export the closed count for whoever needs it.
Counting well
Same day, same time, every month. A count taken Tuesday morning and the next one taken Friday night are not comparable. Consistency matters more than which day you pick.
Before a delivery, not after. Otherwise you are counting stock you have not used yet against a month you have already finished.
Two people on the expensive sections. The error you will not catch is the one on the item that costs the most.
Count everything or count nothing. A partial count tells you less than no count, because it looks like a count.
What it is for
The gap between what NexReps thinks you have and what you actually have.
NexReps adds stock when you validate an invoice and takes it away when recipes are sold. In theory the two should leave you with what is on the shelf. In practice they never do — that gap is waste, theft, over-portioning, or a recipe that does not match what the kitchen actually makes.
You cannot see the gap without counting.
Next
Suppliers — where it all comes from.