Walking the shelves and writing down what is there. NexReps knows what you bought, what you sold and what you threw away; this is where you tell it what you actually have.
The page
Every product of the venue, with its unit, last month's count, the waste of the period, and a field for what you count today.
History switches between counts — the one in progress, and every closed one.
Category and Search narrow the list. A count goes faster by section: walk the walk-in, filter to produce. See Categories.
The numbers
Total items — everything in the list.
Counted — how many have a quantity typed in. Fills as you go.
Marked validated — how many you have ticked off.
Waste this period — what was declared lost since the last validated count, in value. See Waste.
Typing a number means you counted it. Ticking the box means you checked it. Use the tick when two people are counting, or when you leave and come back.
Doing a count
Type the quantity in On hand, in the unit shown. That is the unit your recipes use — grams, pieces, millilitres — not the unit you buy in. Count the open bag in grams, not as "half a bag".
Last month sits next to it. It is a sanity check, not a target.
Validate count
Validate count asks one thing: the count day — the day the count was taken, at the close of that day. It is filled in for you with the last day of the period, or today if the period is not over; change it if you counted on another day.
Each counted line then sets the stock to what you found on that day.
Counting late is safe
You count on the evening of the 30th and validate on the 2nd. Between the two, invoices were validated and dishes were sold.
Nothing is lost or counted twice. Everything dated up to the 30th was on the shelf when you counted, so it is already in your numbers. Everything dated after the 30th still acts on the stock, on top of your count.
The same holds for an invoice dated before the count and validated after it, and for waste declared late: the count already saw it.
Reopening
A validated count can be reopened to correct a line. It keeps its count day. Validating it again changes only what you changed.
PDF and Excel
Print it and walk with paper if that is faster, then type it in. Or export the closed count for whoever needs it.
Counting well
Same day, same time, every month. Consistency matters more than which day you pick.
Two people on the expensive sections. The error you will not catch is the one on the item that costs the most.
Count everything or count nothing. A partial count tells you less than no count, because it looks like a count.
What it is for
The gap between what NexReps expected you to have and what you actually have.
NexReps adds stock when you validate an invoice, takes it away when a linked dish sells and when you declare waste. In theory that leaves you with what is on the shelf. In practice it never does — the gap is over-portioning, loss nobody declared, theft, or a recipe that does not match what the kitchen makes.
Declared waste is the part of the gap you can already explain. What is left is the part worth a conversation.
You cannot see the gap without counting.
Next
Suppliers — where it all comes from.